Communication Coaching And Consulting | Simply Confident Communication

Find The Right Words – Become A Confident Communicator


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Manage your energy rather than your time for better productivity in these crazy times

Time is a finite resource; we all have the same 24 hrs in a day. Once we have spent our 24 hours we can’t get them back, or magically make more time appear in any given day.

Over the years ‘time management’ training has been popular and done over and over, attempting to teach us all how to ‘manage’ time better, to make lists, mind maps, online tasks, reminders, delegation, prioritise better, and cram more in to our already full lives, leaving some of us feeling like a failure when we get to the end of our week not having touched our intended lists, and leading to overwhelm and sometimes burnout.

A powerful thing I learned a several years back, was that there is something else that we can manage, a renewable resource and something we have way more control over, our ENERGY. The magic about this resource is that when we have more energy we just get more done in the time we have, our lives are more productive, focused, happier and healthier!

The power comes from first understanding how we are currently managing this resource, we can then assess where small changes can be made to improve this daily. I say small changes because that is often all it takes to bring about a HUGE impact on our energy and lives.

DOWNLOAD a powerful yet simple checklist, so you can take a few moments to find out where your energy management is at, this can be quite revealing but a great starting point to build a new plan of attack from.

In this check list there are 4 areas of energy I focus on, emotional, mental, physical and spiritual, because I believe that we are made up of all those things and they are all equally as important.

When I first did this check list myself, I scored high  (I was not managing my energy well), I was not surprised by the results but I was irritated momentarily because all I could think  of is “Great more things I have to fit into my day” – then I realised there was ONE key thing I could make happen in my day that would change that score remarkably, walking in nature for 20-30 mins most days.

Adding in this one thing, made a huge difference to my productivity, my health and my enjoyment of life in general. This became my new compass for my daily operation, and my new powerful question to ask myself, “how am I managing my energy this week?”.

Tap into the magic of managing your energy better today and watch what happens

Arohanui,

Jen Tyson

Executive Coach ✔ Communication expert ✔ Coach ✔ Trainer ✔ Author ✔

https://www.switchedonlearning.net/


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What is in a personal brand? Blurred lines, the things that matter.

My lines got blurred a long time ago, I have been on Facebook for a decade or more now, and LinkedIn for almost the same amount of time, I have been on there for work for the majority of that time but have a real mix of contacts and actually quite like it that way.

As soon as you mix both personal and professional contacts in any channel, your lines are blurred.

What does this mean? Well I chose to embrace it and just roll with it, but it does mean I have to be careful and mindful about everything I post, follow and comment on.

You could create a brand new profile, ditch the old one, and just make it either public or private and start again, I chose not to because I didn’t want to lose my history and contacts.

Lately I have noticed, during this really tricky time, that people are just reacting emotionally and dropping their filters all over the place. Forgetting that everything we say, the words we choose, the tone we take, etc all has an impact and influences how the world sees us.

At the moment this issue has become loud and glaringly obvious to me, as a communication professional, I can’t help but notice how people are communicating, and what messages they are giving the world about themselves.

What you say, when and where you say it, and who sees it = your reputation, and contributes to your personal brand.

Jen

You just have to look at some of the most famous product brand images and slogans, and you could immediately identify some feelings and images those provoke.

The landscape around this topic has changed so much in the last decade! Personal information is so much more accessible, which impacts how people see us and what they think about us

It is all very well to say ‘I don’t care what people think about me’ but if you are choosing to be in leadership or in the public eye in your role, unfortunately it is important what people think of you, at least publicly.

There are some key things that make up your personal brand, and build your reputation in my experience:

Values:

Your values will consist of a few key words that you want to be known for, they become a compass of any good brand and guide decisions, communication, direction, goals and approach to situations and people.

Values can be things like: Honesty, Delivering excellence, transparency, exceptional service. They may be words or phrases that you already know you live up to some of the time but would like to aspire to be like more often or they are already very strong and guiding every thing you do, they will also guide what causes, campaigns and projects you become involved with. When values align with your work and your personal brand it is powerful

Drivers:

Drivers are our ‘whys’ why did you go for the job you are in, what drove you to do that? What change did you want to see? Why do you do what you do every day? When things get hard, or rough we can loose site of our why and get caught up in the detail or the drama of the moment, staying focused on our why can be a powerful way to stay focused on what really matters

Reputation:

In today’s world this is so much trickier to build and maintain, when there are so many blurred lines between how people can access information about our personal lives and public lives, and the harsh reality is that it comes down to what people say about you, this is not always the truth for sure and there may always be that minority who just don’t like you because your cause is against their own agenda, but if the majority of the right people are saying the right things then that is a great sign

Behaviors:

These can be entrenched and so automatic (habitual) that we struggle to see these ourselves, its not about judging our behaviors or ourselves it is about assessing which behaviors are supporting your ‘why’ your mission, your reputation and ultimately your brand, and which ones are not, the ones that are not are the ones that need to change

Skills and strengths:

These are things we are born with or have developed over time, the things that we do so well and naturally, these are a vital part of our personal brand, what we are known for, it is also good to assess if you have skills and strengths that you would like to be known better for and how to develop those

Personal image:

It appears that over 80% of what influences our communication including first impressions made, are NON verbal!

Generally it takes appx 6 seconds for someone to make up their mind as a first impression of you and these factors all count, as a professional it is good to note if this area is not one of strength, I personally hired someone to help me with my colours and style at one point, just to make sure that I was getting that right for the impression I wanted to create, while still staying authentically me

That means, our facial expressions, body language and how we dress almost matter MORE than what comes out of our mouths, at least in the initial stages

Another key thing to include in this ‘non verbal space’ is our mind set, what we already think about a person or situation.

Here are my tips:

  1. Be mindful before you post, comment or engage in a way that is public, on social media. Take a moment to consider the impact of the words on other people, but also consider if there is any room for misinterpretation. Or misalignment with your values or professional position.
  2. Think about what you stand for as a professional, for me I am a communicator, and I am all about people and relationships, valuing people, encouraging people, this is what I want to be known for, an encourager, a positive influencer . So when I am engaging with content, I try to only do so in a way that helps build that ‘brand’ and reputation rather than contradict it.
  3. If you find yourself being quite angry, or upset about something and start reacting, take a moment to calm down, sit on what you have written or typed, and when in doubt Don’t!
  4. If you must say something, take it offline, make it a personal messenger or txt chat, or even better a phone call.
  5. Contribute with purpose, what is the purpose behind you sharing, what would you like people to think, feel and do from what you are posting, writing or saying.

Arohanui

Jen Tyson

www.simplyconfident.net

https://www.switchedonlearning.net/


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A mourning workforce – everyone is grieving right now & what is important about this.

I, like many of you, have lived through loss enough times to recognise grief. I was wondering why my moods and emotions seemed to have at least 4 seasons in one day, why my emotions were close to the surface and triggers seemed like they were everywhere.

Being that independent, take charge of my life person, I kept trying to snap myself out of it. Then it hit me yesterday, I am grieving, in fact, we all are! and its OK.

When someone passes away in our lives, that is a grief that we understand, talk about and accept. This global crisis has brought about some unfamiliar territory for us all. We are not used to talking about grief in relation to something like this, because none of us have ever experienced this before.

From a professional prospective – Grieving for the life we had mapped out, the jobs we had, career paths we were on, the meaningful work and/or colleagues we have lost, and for those who still have to work in the front line, your jobs will have changed significantly. If you take a moment to just rest in that, list out the loss you feel right now either personally or for others around you, it may just bring some perspective around how you may have been feeling or like me, fighting back feeling.

Grief is a natural human response to loss, and can bring about new perspectives, learning and insights that can shape our future, but you can’t get to that good stuff until you have acknowledged and processed the grief.

It is also a very personal thing, everyone deals with and processes grief differently. What works for one person doesn’t work for another, and the time it takes is also very personal.

Here is an IDEA: Let judgement of our selves and others drop right now, have no expectations about how we or other people process what is happening.

If this doesn’t resonate for you personally, develop an awareness that many others around you, co workers, managers, team members may be grieving. Some may know it and others may be unaware, that this is what is happening to them and it is OK.

HOW do you know? You ask, connect with people on a personal level and individually, reach out. These are unusual times which require an unusual level of connection and care.

Some of the things you may experience or see in others are:

Emotional Symptoms of Grieving

  1. Increased irritability.
  2. Numbness.
  3. Bitterness.
  4. Detachment.
  5. Preoccupation with loss.
  6. Inability to show or experience joy.
  7. Sadness
  8. Negativity

What do you do with that information?

Allow time and space for yourself and others to acknowledge their grief, to express emotions in a healthy way. If you or others need additional help right now to process this, then reach out, either for yourself or to assist others.

The old saying is true:

A problem shared is a problem halved

When emotions are acknowledged, shared and worked through we can start to get to the other side of them, we can start to look forward even for just today and realise that we are not alone, that someone cared enough to ask and listen.

By doing this you or those around you will experience HOPE – this is a basic human need for survival, hope is what helps us put one foot in front of the other and move forward.

The future is on the opposite side of the bridge from grief, we need HOPE to get across that bridge.

Grief-Quotes-10 - Our Side of Suicide

Be that HOPE for yourself and others around you. What we are going through right now will pass – and go down in history for what it was.

The empowering thing is, we can choose how we think, feel and process our own journey and how we support others through theirs.

Stay well, stay safe, be brave and kind enough to yourself and others to lean in, acknowledge, understand and process emotions in a way that empowers and strengthens us all individually and collectively

Arohanui

Jen Tyson

www.simplyconfident.net


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Taking care of your virtual team in a crisis – from a leadership perspective

Working virtually is natural to those of us who have done it for years, we have developed practices, disciplines and tools that help us be productive, connected into the wider team for that human connection.

The future of work is becoming more and more online as I type this, and of course the latest crisis with COVID – 19 has now pushed this to a new level.

For those of you who are suddenly leading teams that are being forced to work remotely, here are some tips from our experience of leading virtual teams.

  • Offer daily touch points, live on something like ZOOM or teams etc, if you have had people working closely in an open plan office and now suddenly they are working from home, some could potentially feel isolated and this can lead to lack of motivation
  • Have an online chat tool going for people to interact like they would if they were in an office
  • Help people to be set up well to work from home, check on their environment, family situation, desk set up, internet speed, skill set level for digital platforms, never assume everyone is all good.
  • Make sure you spend extra time on your ‘pulse’ checks with your team, these are individual regular meetings that are happening normally, if not now would be a good time to start. 30 mins is fine for these one on ones usually, a check in at the start to see how they are feeling right now, before the call is over, then offer any support you can to help them through this time.
  • Brainstorm ways to stay focused for those who are working from home around kids working from home! Do work hours need to shift?
  • Check in staff are still having regular breaks for morning tea and lunch, perhaps consider having set times where people do this virtually on Zoom

Wherever possible try to create a supportive, connected culture online where people feel motivated, and supported to do their best work.

Put a positive spin on people learning new ways of working and connecting, so those who are resistant or fearful feel like they are gaining some great new skills that will pay off in the future.

This challenging time can either strengthen teams, so when they get back into an office environment they thrive or drive them further apart.

We get to choose, we get to choose the way we manage the things we can control right now.

Always happy to chew the ‘fat’ on this one if you want some more ideas and tips, please get in touch.

Jen Tyson,

PS: If team culture and communication was not great going into this, working as a remote team may feel like a welcome relief right now from the obvious tensions that come from people working together, but don’t be lulled into a false sense of security, because if the issues are not addressed they will actually create bigger gaps that will cost a fortune to fix and take precious energy and time to sort.

If you want to hit the ground running when this is all lifted, make sure you use this time to strengthen your team culture

www.simplyconfident.net

Switched website


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Spreading love not germs – Tips for what we can control

Photo by Dimitar Belchev on Unsplash

Words are powerful – as a writer and communication coach, I have been mindful of this for many years.  Words are only one part of how we communicate but for every word spoken or written, there is impact.

I believe we each have a responsibility for our own communication – the ripples we are creating.

Words can feed love, compassion, confidence or hatred and fear

The thing is, most of us know and understand that at an intellectual level, however fear is an emotion and when we are stressed, overwhelmed or emotionally triggered our logic and reason and things we ‘know’ can fly out the window.

The headlines are full of emotional words on any given day, even more so now because the media has something hot and global, so they are running with it at an alarming rate and people are drinking it up like its truth.

People are mostly intelligent and for the most part very informed from proper channels through work and schools, like Ministry of Health, and World health organisation. These organisations have no hidden agendas, you can tell by the way they write, NO emotional headlines just updates and fact-based information.

FACT: Be aware of the media’s agenda

The media is not paid or funded to tell the truth, or even report the truth, they are paid to get readership, they are all climbing over each other to get more readers, more followers and more money.

They don’t care about the impact of their words, or peoples mental or emotional well being, they count clicks, likes and money that comes in from sponsored ads etc.

“What we reap we sow – what we feed grows”

We can’t control many things in this situation but there are some things we can control

Tip #1: Watch what you read

Be careful what you read and where you get your information from – always be discerning and aware of the information source, social media is responsible for much of the panic, stress, negative social and emotional impact right now. Take care of your own mental health, be discerning.

Tip #2: Mind your language

When communicating, mind your own language. What you share (spread), the language you use, the words you say and write. Even if you decide to ignore tip #1 and choose to read emotive media reporting, then please THINK before you share it. What is your purpose for sharing it? Will sharing it help others in a positive way or just spread more fear.

Tip #3: Connect with your team on a personal level

Communicating with your organisation if you are a leader, business owner etc, is vital and you will need to be keeping people informed. Please remember to connect in on a personal level with your people, ASK how they are feeling, how their family is coping, do they need any support emotionally or physically to get through this unsettling time.

Tip #4: Consider the impact before sharing jokes

Be careful about appearing insensitive, there are lot of jokes going around, always consider the impact before sharing them. If you feel you MUST share it, sometimes just in a personal message to a few friends or family will satisfy this drive we seem to have to share everything on social media, carefully consider what you share on your main feed, who may see it and what that impact may be.

Tip #5: Being community minded and helping each other out

Be community minded in your communication. Understand there are people being affected by this virus, the global panic and crisis in so many ways, in many ways much worse than we are in NZ right now. Instead of sharing negative stuff, keep up the posting of positive stuff, think of ways you can help life others rather than feed the fear and hatred.

Tip #6: What to do with triggered emotions

Processing our emotions is a communication skill that not everyone knows how to do in a healthy way. Emotions are part of who we are, and they can give us information to act in an intelligent way if we know how to process them.

Instead of being driven by emotions and reacting all over the show, which can be exhausting and wear us down, learn to process emotions, work through them to understand what information they might be giving and then use that as part of  planning what to do with that information.

Stay safe, stay positive and remember to be mindful

Love and good vibes to you all – keep spreading the love

Jen Tyson

Communication Coach – Author – Trainer

https://www.simplyconfident.net/

https://www.switchedonlearning.net/

PS:

Take good care of your physical health, keep up routines of exercise and health appointments, if you were going on a holiday that has had to be cancelled, replace that holiday with a ‘staycation’ still take the time to rest, relax and do something fun, it just may look different to how you had planned


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The essential skill – Communication

As I travel around training organisations and clients in the art of communication, I am convinced more and more of the essential nature of it.

When the skill level doesn’t match the role title or job description, there are systemic problems throughout an organisation. The impact can be far reaching and recovery is difficult.

If a manager or leader can’t or doesn’t communicate in a healthy and positive way, organisations struggle on a constant hamster wheel of trying to fix a stressed culture.

You will see any or all of the following:

  1. Lack of trust, at least in one area- lack of trust spreads like a cancer
  2. Lack of engagement and loyalty, retention
  3. Lack of productivity, increased sick days, and well-being of staff

It surprises me that communication training is often seen as a ‘nice to have’ if we have the budget, or ‘soft skills’ or lets do a course and sort it all out in one day and one hit

Companies are running well-being programs, engagement programs, and resilience programs. They are all the buzz words of the time. Leaders know there are issues and are scrambling to fix things. These are great programs I am sure and from what I know of some that are out there, some touch on communication along the way.

At the core of a good culture is a good communication strategy that everyone is on board with. Driven from the top but engaged with and committed to at every level.

Exceptional communication as a leader is a skill set that takes time, practice and lots of learning. It needs more than a token mention in a bigger program, it needs a plan, a coach sometimes, accountability, practice and building one skill at a time

If you want to see happy, healthy teams, achieving their full potential, keeping them around long term take a quick look at your communication internally.

If it is OK, and could be better this is a great time to do some work, when things are really broken it is alot more costly and time consuming to fix.

This also fits alongside any growth strategy, because if your internal communication is not good, cracks will show on the outside to

Simon Sinek says it well:

“Customers will only love your organisation or company as much as your employees do!”

Time to start focusing on communication as an essential skill, that as technology use grows, we are going to need more of, because humans will always need real interaction, connection and the need to feel valued, and a sense of belonging.

Jen

https://www.simplyconfident.net/